PROGRAM COORD

Salary Schedule

Under general direction, the purpose of the position is to perform district and school-based duties associated with program coordination. Duties will be associated with supporting the OCPS strategic plan and programs offered through the Professional Learning Department. Employees in this classification function at an assistant level capacity and provide guidance, maintain records, and verify adherence to current state laws, state board rules, and school board policies. This position also provides guidelines for school-based professional learning and parent and family engagement. Performs related work as directed.

EXAMPLES OF ESSENTIAL FUNCTIONS

Responds to internal and external customers in a timely, accurate, courteous and empathetic manner, representing OCPS in a positive light.

Supports all scheduled professional learning department initiatives and events, both on-site and off-site, flexing hours as necessary.

Utilizes available district software to maintain documentation of department functions and activities.

Operates a computer to enter, retrieve, review, and/or modify data; utilizes word processing, database, and software programs including but not limited to: Outlook, SAP, Excel, Canvas, Google Suite, Qualtrics, Microsoft Teams, WebEx, Room Resource Manager, and Google Chrome and Internet Explorer web browsers.

Updates, maintains, and submits documentation for pertinent entities (for example: the Department of Education and Orange County Public Schools Certification Department).

Creates and maintains a database of employees related to department initiatives, including tracking attendance at trainings.

Maintains an accurate and up-to-date record and directory of all offerings and completed components for Professional Learning Department and district leadership initiatives.

Supports administrators and staff with department initiatives and related programs.

Assists the department in planning, coordinating, scheduling, organizing, and implementing events and professional learning.

Investigates and answers questions pertaining to district professional learning and other department initiatives.

Prepares guidelines for implementation of program related projects.

Types and prepares correspondence, memos, reports, and other documents using proper grammar, mechanics, and conventions, spelling, and formatting.

Maintains open communication with all stakeholders on all planned engagement activities.

Analyzes and verifies individual files for adherence to current state laws, state board rules, and school board policies.

Prepares, reviews, and monitors reports related to district professional learning and Parent and Family Engagement processes and content. Shares with supervisors and/or internal/external stakeholders, as necessary. Maintains accurate hard copy and electronic files to ensure compliance with current state laws, state board rules, and school board policies.

Provides relevant information to district managers and administrators, produces visual materials and handouts to support Professional Learning Department and department initiatives.

Provides technical support for training and training rooms.

Schedules, coordinates and maintains resources and records for professional learning and department events.

Responds to telephone calls and emails, investigating and answering questions pertaining to Professional Learning Department initiatives and functions. Keeps supervisor informed of current critical issues and incidents about which they should be aware.

Prepares and maintains payroll reporting as needed.

Provides support for other staff positions within the department as needed.

Facilitates the purchasing of resources and products necessary to reach OCPS goals and expected outcomes.

Operates a variety of machinery, equipment, and tools associated with department activities, which may include a laminator, copy machine, or fax.

Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.

Responsible for timely and accurate information maintained as part of the job responsibilities.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

MARGINAL FUNCTIONS
While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.

Provides back-up for other staff positions within the department, as needed.

Performs related duties as directed.

MINIMUM TRAINING AND EXPERIENCE
Associates Degree from an accredited institution supplemented by vocational training in related field and one year previous experience and/or training in an instructional capacity, program management, or any equivalent combination of related education, training and/or experience which provides the required knowledge, skills and abilities to perform the essential job functions.

PERFORMANCE APTITUDES

Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data and/or information. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.

Human Interaction: Requires the ability to apply principles of persuasion and/or influence.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs.

Functional Reasoning: Requires ability to apply principles of rational systems. Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form. Ability to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.

Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties which are often characterized by frequent change.

ADA COMPLIANCE

Physical Ability: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability.

Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.

The Orange County School District will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.