STUDENT ENROLLMENT SUPPORT CLK

Salary Schedule

Under general supervision, the purpose of the position is to perform specialized clerical work and providing administrative support and assistance to parents, public, and principals on matters related to district policies and procedures in the Office of Student Enrollment. Employees in this classification review and process various student transfer documents, edit and proof reports and performs various types of electronic data entry and filing. Employees also routinely access a mainframe system. Performs related work as directed.

EXAMPLES OF ESSENTIAL FUNCTIONS

Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.

Schedules and cancels appointments, Sets up monthly appointment calendar ensuring holidays, meetings, and other school events are blocked.

Provides information to the public, parents, schools and agencies regarding school locations, student assignments, transfer options and rezoning issues.

Reviews, processes and issues letters for documents including educational guardianship, verification of domicile, psychological transfer requests, medical transfers, academic transfers, child care transfers, and work place transfers.

Responds to telephone and in-person inquiries regarding student school assignments, and out-of county and in-county transfer procedures.

Provides clerical support for appeal hearings.

Responds to emails and provides information and assistance to district personnel and the public; screens, and prioritizes, in a timely manner.

Composes, types, and proofreads correspondence, letters, memos, and other documents; receives and reviews rough drafts for various documents; types documents and distributes.

Research and enter information on SMS and Student Enrollment database to update or verify student information.

May be required to assist in preparing informational flyers; coordinates the production and distribution of materials.

Monitors the use of copiers; coordinates maintenance as required; monitors copier supplies and orders more toner and paper as needed.

Serves as a liaison between various district level departments.

Maintains a filing system for student transfer files, school assignment records, lists, and other documents.

Serves as an informational resource for district employees and staff regarding departmental policies and procedures.

Runs a variety of statistical reports from a database or computer system including technical reports.

Opens sorts and distributes incoming mail; prepares outgoing mail.

Operates a computer to enter, retrieve, review, or modify data; utilizes word processing, database, and software programs.

Operates a variety of machinery, equipment, and tools associated with department activities, which may include a typewriter, adding machine, or fax.

Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.

Responsible for timely and accurate information they maintain as part of their job responsibilities.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

MARGINAL FUNCTIONS
While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.

Performs related duties as directed.

MINIMUM TRAINING AND EXPERIENCE
High school diploma or GED; supplemented by a minimum of three(3) years previous experience and/or training that includes secretarial or clerical work, or any equivalent combination of related education, training and experience which provides the required knowledge, skills and abilities to perform the essential job functions.

PERFORMANCE APTITUDES

Data Utilization: Requires the ability to calculate, compute, summate, and/or tabulate data and/or information. Includes performing subsequent actions in relation to these computational operations.

Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference and descriptive data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs.

Functional Reasoning: Requires ability to apply principles of rational systems. Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form. Ability to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.

Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving evaluation of information against measurable or verifiable criteria.

ADA COMPLIANCE

Physical Ability: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability.

Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.

The Orange County School District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Orange County School District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.