Under general direction, the purpose of this position is to perform complex clerical and data entry work assisting work locations, employees and applicants with various compliance transactions. Operates database systems to enter, change and/or maintain such information. Some analysis of solutions to situations is necessary to complete work. Performs related work as directed.
EXAMPLES OF ESSENTIAL FUNCTIONS
Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
Capture fingerprints of OCPS applicants, vendors, substitute teachers, interns and charter employees.
Provides customer service that includes assisting employees and vendors regarding the finger printing process, completing the appropriate paperwork and answering any questions.
Post Florida Department of Law Enforcement (FDLE) criminal history (CH) results in iCIMS and the district’s designated fingerprint service provider’s website.
Must successfully complete and maintain the FDLE Criminal Justice Information Services (CJIS) training within 60 days of employment. Recertification is required annually.
Read and evaluate criminal history documents. Make decisions on next steps and any recommendations that maybe needed on the information received. Request additional information from applicants if needed
Process and evaluate criminal history documents to ensure that applicants meet all qualification according to Florida statutes, including but not limited to: FS § 1012.32; FS § 1012.315; FS § 435.04; FS § 1012.465; FS § 1012.467; FS § 1012.468; FS § 1012.56. Coordinate with other agencies and research other state statutes, as necessary.
Coordinate and determine whether applicants are eligible for employment. Inform applicants of their eligibility or denial accordingly.
Prepare criminal history file for the cases that need to be forwarded to the Fingerprint Review Committee.
Prepare, proof and edit criminal history tables, FBI results, FDLE Falcon system or other databases.
Provides guidance and advises employees in workgroup.
Meet data entry deadlines on an accurate and daily basis.
Works with users to solve day to day problems, and assisting with the iCIMS Database.
Produces ID Badges for OCPS employees and vendors.
Evaluates background screening information for OCPS volunteers.
May be required to assist Compliance Manager with assigned duties as directed.
Performs less routine clerical duties as needed.
Operates a computer to enter, retrieve, review, or modify data; utilizes SAP, word processing, spreadsheet, database and software programs.
Operates a variety of machinery, equipment, and tools associated with department activities, which may include a printer, copy or fax machine.
Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.
Responsible for timely and accurate information they maintain as part of their job responsibilities.
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
MARGINAL FUNCTIONS
While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.
Performs related duties as directed.
MINIMUM TRAINING AND EXPERIENCE
High school diploma or GED; supplemented by up to three (3) years previous experience and/or training in an office environment, preferably some experience in criminal justice or law enforcement program or any equivalent combination of related experience, education and training which provides the required knowledge, skills and abilities to perform the essential job functions.
Must successfully complete and maintain the FDLE Criminal Justice Information Services (CJIS) training within 60 days of employment. Recertification is required annually.
PERFORMANCE APTITUDES
Data Utilization: Requires the ability to categorize, prioritize, group, and/or investigate data and/or information. Includes performing subsequent actions in relation to these computational operations.
Human Interaction: Requires the ability to apply principles of persuasion and/or influence.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference and descriptive data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs.
Functional Reasoning: Requires ability to apply common sense understanding to carry out instructions furnished in written, oral or diagrammatic form. Requires application of various established rules and procedures and decisions that may affect quality and accuracy of results.
Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving evaluation of information against measurable or verifiable criteria.
ADA COMPLIANCE
Physical Ability: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.
Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability.
Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.
The Orange County School District will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.
01/16/2025
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