Under direct supervision, the purpose of this position is to perform school-based duties associated with assisting in the administration of special school programs, assisting school faculty, staff, and administration, as well as providing general office support. Employees in this classification function at an entry level clerical capacity and take daily attendance, maintain work areas, and assist with the placement of students into special programs. Majority of work performed is of a clerical nature. Performs related work as directed.
EXAMPLES OF ESSENTIAL FUNCTIONS
Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
Assists with the assessment and coordination of various special academic programs; picks up students and organizes groups for testing.
Assists teachers with daily attendance in special academic programs and regular classrooms; prepares referrals and all accompanying documentation; prepares, tracks, and files home visit forms.
Assists with the placement of new students into special academic programs; distributes copies of placement to homeroom and directing teacher.
Enters assessment data into a database and spreadsheet including student name, reading teacher assessment, and placements.
Prepare student assessment folders; divides assessment folders into groups and files.
Assists directing teacher with taking of daily attendance for special programs.
Prepares and assists teachers with daily activities including picking up supplies, making copies, and assisting with report card documentation.
Orders and inventories supplies and materials as required; inventories materials that are returned.
Checks with attendance clerk for entry and withdrawal updates.
Helps facilitator prepare materials for teacher faculty meetings; set up notebooks of relevant documentation for facilitator, principal, and assistant principal.
Assists with the daily upkeep of designated special program rooms and facilities; keeps working areas organized and neat.
Answers the telephone; provides information and assistance; takes/relays messages to appropriate personnel.
Monitors and patrols designated areas as required.
Operates a variety of machinery, equipment, and tools associated with department activities, which may include a laminator, copy machine, or poster maker.
Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.
Responsible for timely and accurate information they maintain as part of their job responsibilities.
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.
Performs related duties as directed.
MINIMUM TRAINING AND EXPERIENCE
High school diploma or GED; supplemented by up to six (6) months previous experience and/or training involving office work, or any equivalent combination of related education, training and experience which provides the required knowledge, skills and abilities to perform the essential job functions.
Data Utilization: Requires the ability to compile, assemble, copy, record and/or transcribe data and/or information according to a prescribed schema or plan. Includes judging whether readily observable functional, structural or compositional characteristics are similar to or divergent from prescribed standards, procedures or routines.
Human Interaction: Requires the ability to exchange information for the purpose of obtaining information or clarifying details. Performs such within well-established policies, procedures and standards.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a variety of reference data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division.
Functional Reasoning: Requires ability to carry out detailed but uninvolved written or oral instructions. Involves routine work according to clearly prescribed standard practices, with some latitude for independent judgment.
Situational Reasoning: Requires the ability to exercise the judgment required in situations characterized by repetitive or short cycle operations covered by set procedures or sequences.
Physical Ability: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.
Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability.
Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.
The Orange County School District will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.